Telephone Voices for Printing Companies

Streamline your orders whilst the presses are running

Name: Telefonie voor de Grafische Sector
Brand: Voices
Price: 89.00 EUR
Availability: InStock
Rating: 5 (369 reviews)

The sound of rumbling offset and digital presses makes answering the phone difficult. Most callers just ask about the status of their order or the delivery requirements for a PDF. With a streamlined telephone reception, you guide callers to your website for file submissions and keep your focus on printing.

Listen to the voices Request a bespoke quote

Cast the right voice in 1 minute.

Drag your script, audio, or video here for targeted voice suggestions and an instant buy-out calculation.

Google rating5.0/5369 reviewsFor office switchboards and smartphones in the workshop

Why every print shop needs a filter on the production line

In the printing industry, everything revolves around rock-solid deadlines. Condolence letters must be sent out the very same day, whilst large print runs of event flyers are waiting to be finished. Inside the print shop, the heavy machinery makes a considerable amount of noise, meaning that the telephone is often not heard or cannot be answered. When customers end up on hold or at the counter, they mainly have routine questions. Have you received my print-ready PDF? Can I come and collect the business cards tomorrow?

Prioritise Funeral Printing

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Submitting Files

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Work Without Noise Stress

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Stemacteur spreekt in aan de microfoon met koptelefoon in de Voices Studio.

How do you set this up for your printing business?

It’s a waste of your production time to constantly have to interrupt the pre-press or finishing process for such enquiries. A well-designed menu system and answering service act as an extra member of staff at the counter. A friendly, professional voice on the phone can immediately reassure your customers and direct them to the online portal to upload files or request quotes. For urgent matters such as funeral stationery, you can also set up a priority option in the menu, so that you can quickly and accurately pick out those orders from the flow.

Choose a Sleek, Modern Voice
The graphic design sector is all about sleek design. Choose a voice that reflects this same sense of creativity and precision.
Listen to the voices
Define Your Departments
Clearly separate pre-press (files), finishing (collection), and sales into distinct options in your menu.
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Connect with Your Central System
You can immediately upload our files to your VoIP system. This will streamline your communication straight away.
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Finishing to the highest standard of precision

We guide you from A to Z: from script advice to the voice that best fits your company.

Stemacteur bewerkt voice-overtracks in zijn homestudio, microfoon naast het scherm.

Crystal-clear speech, clearly audible even over the noise of the machinery.
Supplied in standard formats for office switchboards.
Extremely fast delivery, to meet the tight deadlines typical of your sector.
A professional tone for both business stationery and personal bereavement stationery.
With no recurring licence fees for use.

Telephone scripts for the graphics sector

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Drop-down menu with urgent bereavement printing and DTP

Welcome to [Bedrijfsnaam] Printing and Graphic Design Agency. To process your order or enquiry as quickly as possible, please listen to the following options. If you are calling about urgent funeral printing, please press 1 immediately. Do you have a question about file submission or for our DTP department? Please press 2. To check the status of your order or arrange collection, please press 3. For quotes and administration, please hold the line.

Why this script works

1.A very polished, professional and clear greeting.
2.Immediate action by giving absolute priority to time-sensitive bereavement stationery (criterion 1).
3.Expectation management in which pre-press and finishing (collection) are logically separated.

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Voicemail and redirection to WeTransfer / upload

You have reached the voicemail of [Bedrijfsnaam] Printers. Our presses are currently running at full capacity, and the noise in the workshop means we cannot take your call properly. If you wish to submit a new project for a price calculation, please upload your PDF or We-Transfer link directly via the upload zone on our website. For all other enquiries, please leave a short message after the tone, including your project name or invoice number. We will call you back as soon as possible during a quieter moment.

Why this script works

1.An insightful and slightly informal explanation of unavailability in the workplace.
2.Immediate action is required to encourage customers to upload large files digitally, which speeds up processing.
3.Clear expectation management, with a guarantee that the caller will be phoned back to discuss the project.

Gesloten / feestdagEngels

Welkom bij [bedrijfsnaam], wij zijn even met vakantie. Kijk op [website] voor meer info. Bedankt voor uw oproep, tot later.

Gesloten / feestdagEngels

Welkom bij [bedrijfsnaam]. We zijn we even met vakantie. U kan ons terug bereiken vanaf maandag 9 januari. Fijne feesten.

Gesloten / feestdagDuits

Wir sind derzeit geschlossen und am nächsten Werktag ab 9 Uhr wieder für Sie da.

Gesloten / feestdagEngels

Wir sind derzeit aufgrund eines Feiertags an unserem Hauptsitz in den Niederlanden geschlossen.

Gesloten / feestdagEngels

Wir sind derzeit aufgrund einer Störung geschlossen.

Gesloten / feestdagEngels

Wir sind derzeit aufgrund einer Schulung geschlossen.

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Frequently Asked Questions for the print shop

Will this file work with our existing office telephone system?

Yes, we deliver the correct WAV or MP3 format, whether you have a modern VoIP system or an older telephone exchange with an audio upload port.

How do we handle annual summer shutdowns for the presses?

We recommend ordering a summer message straight away: "Due to annual leave, our presses will be shut down until...". This way, you are perfectly prepared.

Do you ensure correct pronunciation of the industry jargon?

Certainly. We confidently incorporate terms like "Pre-press", "DTP", "Offset", and "Bleed" into the scripts with our expertise.

Do I need to order a minimum number of texts?

No. As a small print shop, you can order a single welcome message. A large rotary printing company can order a complex menu with five choices.

Can I have the voice direct callers to my website?

Absolutely. If you have a highly automated web-to-print environment, it pays to explicitly direct callers there for their uploads.

Do you also offer background music?

We provide a crystal-clear voice recording. You can easily mix this with creative or professional hold music in your telephone exchange.

Can I also add on-hold music?

Do you need on-hold music? You can choose a royalty-free track from our library or leave it out. You will see any surcharge immediately in your total.

Telephone Voices for Printing Companies

Streamline your orders whilst the presses are running

Listen to the voices Request a bespoke quote

Cast the right voice in 1 minute.

Drag your script, audio, or video here for targeted voice suggestions and an instant buy-out calculation.

Google rating5.0/5369 reviewsFor office switchboards and smartphones in the workshop